- Budget for 2020 Swim Season
- Coaches End of Season Evaluations
- Event Planning 2020
- GRAL Champs Feedback
Hello Swim Team Family!
The 2019 season is right around the corner! This year is a special celebration for Pebble Creek! It’s our 20th year operating as a swim team!
There are a few coaching changes for 2019. We are happy to have Jordan back as our head coach. Assisting him this year will be Coach Shannon returning from last year, Coach Lacey who is new to our staff but has multiple years of swimming experience and Coach Josie who many of you will know from the CIT program. We are very excited to have these 4 lead our piranhas this year!
Registration opens April 10th.
The calendar is still being finalized with all the activities but here are some key dates below:
April 10 Registration Begins
May 15 Open House Night
May 20 Practice Starts
June 9 Blue Orange Meet
June 11 (Tuesday) Meet 1 away
June 19 Meet 2 away
June 26 Meet 3 home
July 2 (Tuesday) Meet 4 home
July 10 Meet 5 away
July 16 (Tuesday) Meet 6 home *** senior night
July 19 End of Season party
July 26 and 27 Champs
May 15 Open House Night May 20 Practice Starts June 9 Blue Orange Meet June 11 (Tuesday) Meet 1 away June 19 Meet 2 away June 26 Meet 3 home July 2 (Tuesday) Meet 4 home July 10 Meet 5 away July 16 (Tuesday) Meet 6 home *** senior night July 19 End of Season party July 26 and 27 Champs
Please look out for additional communication as registration open date gets closer.
Looking forward to a great season!As always, please reach out if you have any questions!
Jen Colley PCST president
Thank you to all who came to the blue/orange practice meet! Sorry we did not actually get to swim! This is the first blue/ orange we did not swim in many years!
During the parent information meeting, there was a lot of items talked about. I have summarized below.
First meet is Thursday! Reminder: Let’s be great supportive team mates and hosts! Last year Pebble Creek won a sportsmanship award! Let’s go for 2 years in a row!!
Please reach out if there are any questions!!
Thanks so much!
Meet Fun Facts:
Each meet, a letter will be sent with important information regarding check in time, meet information, location, parking, etc. Please pay close attention to the times. Please DO NOT check in prior to the time stated. At home meets, check in time starts at 430PM. If you are going to be late to a meet for whatever reason, please TEXT CHRISTY. Information will be found in the parent letter sent the week of the meet.
If you arrive BEFORE check in time for home meets, plan on helping There is a lot of work that goes into home meets and there are a lot of volunteers that get to the pool early.
When your child checks in, your child will receive a card. The card will have information regarding which EVENT they are swimming. If your child is NOT dive certified, your child will also receive a X or O on their shoulder. This is to signify how your child should start based on this certification. If your child receives no writing on their shoulder, they are going off the blocks!
If your child did not receive their Piranhas cap, they will receive during check in!
You may WRITE your child’s event numbers on their HAND ONLY. There should be no other writing on your child besides their hand and if they have a dive restriction. This is a rule that has been around for awhile, but bears repeating.
Items to consider at a swim meet:
Sharpie, towels, sweatshirt, water, snack, money for concession!
During the meet, if there is an issue that comes up, please see the PARENT REP, not the coach. For example, if a child needs to leave early and did not notify the coach prior to the meet, notify the parent rep. If there is an issue that arises during a meet, notify the PARENT REP. The Parent Rep is there to handle any issue that you may have. Our Parent Rep is Laura Cooper.
Warm-ups is an opportunity for your child to 1. Dive off the blocks/ side to get use to the pool (especially at away meets) 2. Count back stroke flags for those children who are swimming backstroke. Please listen to the coaches as they will do 8 and under and 9 and up separately during our warm up times.
8 and under relays are the FIRST event of the meet! Please, if you have an 8 and under, DO NOT LET THEM WANDER after warm ups/coaches meeting. The kids will be gathered after that and taken to the clerk of the course.
9 and up Relays will be posted about event 26 in the meet. They are on the Relay boards hanging up. DO NOT LEAVE until you have checked the board.
Clerk of the course for home meets is located at the diving well of the pool. The announcer will call the event numbers and if your child is swimming they will make their way over there. PLEASE ONLY THE CHILD come, not all their friends and relatives. Parents may bring their child to clerk as well, just not everyone come. There is a lot of people at clerk!! If parents want to take a pic, please stand behind the ropes.
The children will make their way from behind the diving well to behind the blocks. There should be NO PARENTS behind the blocks at any point in the meet except authorized individuals (clerk, ref, starter, timer, head timer). Please make sure we keep this area cleared.
When at Clerk, it is important for your child to listen for their name. The child will be assigned a number. That number corresponds to the lane they will be swimming in during their heat.
When your child gets behind the blocks, they will be asked their name again by the timer. This is just to ensure Sally is not swimming for Molly and vice versa!
Concessions will be available during home meets. We will have a theme such as Southern BBQ plus a regular assortment consisting of hamburgers, hotdogs, chips, etc. Cash or credit card will be accepted. Our very own Chef Brian creates the menu each home meet and does a wonderful job!
Also, we will have Kona Ice at our home meets. 20% of all sales go back to the swim team!
Available this year at concessions in addition to food: Goggles, straps and spirit wear!
Pool rules should be followed at all meets. This includes running. Pools WILL NOT be opened during the swim meet for ‘cooling off’ or swim time. This includes the baby pool. Please come prepared for the warmth
In the event of weather, delay, rain, thunder, etc, please LISTEN to the announcer if we are already at the pool and the meet or warm ups have started or adhere to the text messages if there is a delay prior to us being on deck. If we must clear the pool area, PLEASE DO NOT go into the clubhouse. The outside veranda area is OK, but it does get crowded. Text messages will be the primary communication during these times so PLEASE MAKE SURE YOU ARE SIGNED UP TO RECEIVE TEXTs.
Ribbons for the meet will be handed out the practice AFTER the meet occurs. For example, most of our meets areWednesday, we will do ribbons on Thursday. More information will come out about ribbons night in the ‘whats coming up’ additions that occur weekly.
Heat Ribbons are handed out at our home meets and some away pools also do these ribbons. These ribbons are for individuals who win their heat, not necessarily their event.
Event is the stroke, age group, gender specific event. Example: Girls 8 and under 25 Freestyle. The Heat is which number you are in when there are more people participating than the number of lanes. Example: 12 girls compete in the 25 Freestyle, at our HOME POOL, we will have 2 heats since we have 8 lanes. Heat numbers that are higher in number are usually your faster swimmers.
It takes a lot of volunteering, especially AT HOME, to run a meet. If you have not signed up, please do so!! Your help is much appreciated in this matter!
Practice will continue in the EVENING ONLY this week June 10, 2018 thru June 13.
Practice will be your CHOICE starting next week June 18th. You may choose morning or evening practice. Morning practice is preferred as there is only us at the pool but understand that that may not be feasible for all.
Practice Times starting June 18:
AM (Mon, Tues, Wed, Fri)
8 & under – 7:30 to 8:15 a.m.
9-12 – 8 to 9 a.m.
13 & older -8:45 to 9:45 a.m
PM: (Mon, Tues, Thurs)
10 and under: 615 to 7pm
11 and up: 7pm to 8pm
For those adults who want to do summer swim team as well, that will be offered by our very own Coach Jordan. Practices are 630am to 730am Mon, Tues and Fri. Cost is $40.
The swim season is off to a great start! It was great we were able to get into the pool the FIRST week of practice!!
For those that need to order new swim gear I would encourage all to order on the Pebble Creek Piranhas site at Swim Outlet! A portion of all sales goes back to the team! Website is: https://www.swimoutlet.com/
Volunteering: Volunteering is a VITAL portion of making a successful team! This year, Christy- Team Manager, will be reaching out via email for volunteering preferences. I would encourage everyone to respond as quickly as possible as we are making sure we are staffed and ready for our upcoming meets! Reminder: Each family is required to at least volunteer for 5 halves or 2 full meets, whichever the family prefers.
A few reminders:
– Mini Mite Try Out is Wednesday, May 30 at 630pm
o A quick meeting with coaches and parents will occur at 630, then the try out will begin
§ Reminder: the coaches are looking for kiddos that can at least swim half the length of the pool. The goal is by the end of the season, they will swim the full length and participate in a meet!
– Blue Orange Meet is Sunday, June 10 at 6pm
o This is a great event especially for new swimmers to see what it is like to participate in a meet!
– Swim Team night at the diamond June 23. Tickets on sale now! Contact email@example.com Tickets are $8 with a portion going back to the team!
If there are ANY questions or concerns contact:
Christy(Team Manager)/ Laura (Parent Rep): Info@pebblecreekswimteam.com
Jen (PCST President): firstname.lastname@example.org
By now, everyone is back into the new school year and swim season 2017 is just a distant memory.
What’s the NEW Board been up to?
The Board has been very busy. We have been reviewing 2017 season, member input via survey you took the time to fill out and planning for 2018 season.
Right now, the holidays are approaching! The Board has been busy planning the Santa Breakfast. The Santa Breakfast will be held December 2 at the clubhouse from 8am to 1030am. The swim team has hosted this event for more than 15 years now. It is not a successful event without YOU, the members! This is the biggest fundraiser for the swim team of the year!
Want to get involved?
Ways you can help:
Please consider Volunteering for the Santa Breakfast!! We need KIDS and Adults to make the Santa Breakfast successful.
Kitchen Helper (Adult)
Thanks so much for your support!
As always, if you have any questions or concerns, you may contact me: PCSTBoard@gmail.com
Thanks so much!
Pebble Creek Swim Team Members,
Did you enjoyed this season? Please, share any memories that you had this season.
This is my final update. It has been my pleasure and a privilege to have been your president for the past 2 seasons. Hopefully, the changes that the boards and I made during my term you saw a positive for you, the members, which include the swimmers and their parents. After working with Jen Colley over the past couple years, you could not have a better person stepping into the president’s position. Jen is passionate about the swim team and works hard to support you, the members. She has a awesome team of board members who I forsee doing great things moving forward. Next season’s board members are shown below.
|Vice President||Shad Gilley|
|Parent Rep||Laura Cooper|
|Meet Manager||Ryan Hunt|
|Member At Large||Hollie Cammarasana|
|Member At Large||Jill Henderson|
|Member At Large||Emily Huelette|
|Team Manager *||Christy Evanko|
|Concession Manager *||Brian Cooper|
|* Non voting member|
As I wind down my term, I want to thank all the parents for their support over the past couple years. The suggestions that you shared, the volunteer time that you contributed, the support that you provided your swimmers make the swim seasons successful. Thank you!
During my term, the focus was living to our mission statement
The Pebble Creek Swim Team’s mission is to bring the community together in a fun, friendly, athletic, and competitive atmosphere to promote youth swimming, provide opportunities for swimmers to improve their skills, and encourage neighbors to socialize.
From what I have heard and seen, I believe we did a good job bringing the community together (through the events, on site vendors and fundraisers, not to mention the swim meets), creating a fun, friendly environment (through swimming under the stars, themed concession nights – great idea Brian Cooper, fun with coaches, which Shad Gilley and Ryan Hunt did an exceptional job coming up with new fun ways for coaches fun after ribbons), providing an athletic, competitive environment for the swimmers (through our hired coaches, improved swimmer times, mini-mite successes, and competitive swim meets). In addition to living to our mission, another area of focus during my term was becoming more transparent and providing opportunities for members to provide input, which I feel was accomplished through these president messages, enhanced and more frequent communications via social media (which Emily Depersis did an outstanding job last year and Hollie Cammarasana did this past season). While I see we did some great things during my term, I realize there are a few things that we did not accomplish which would have made the experience better for our members, e.g. parent swims and swimmer outing. I have shared some thoughts on how the next board could address these other opportunities, so possibly next season these other ideas can be incorporated into the swim team experience.
I want to thank the board members that I had the pleasure to partner with these past few seasons, not the mention the time, effort, and ideas that they shared. Thank you, all!
As I wrap up this final update, I want to congratulate our coaches and swimmers on a fantastic season. While our record was not that impressive, I saw swimmers that competed, had fun and exhibited the qualities that you want to see in a swim team. I want to congratulate the swimmers that qualified for Champs, a great accomplishment (see list below) and those that were invited to participate at Champs, a testament to your efforts this season (see the list below). To cap off how great a season it was the team won a couple awards at Champs. One was the Champs video (good job swimmers, coaches and Christy), which was a I was told the 2nd year in a row PCST won the honor. In addition, the team won the Len Everett Sportsmanship Award for Division III, an award the team should be extremely proud as it signifies the quality of our swimmers. Congratulations team!
Champs Qualifying Swimmers
Swimmers Invited to Participate at Champs
I wish everyone a great rest of the summer and look forward to next season! Thanks again for your support!
Past PCST Board President
Below is some statistics that GRAL President shared to GRAL board members, which you may find interesting. Note, these stats were sent out prior to Champs and there were GRAL records set at Champs that are not reflected in the following stats.
Judging by the following statistics, many teams, and the LEAGUE, had a great year by the standards we just mentioned. In keeping with tradition, I will share some stats from the year…
Pebble Creek Swim Team Members,
Have you signed up for the 2017 season? If not, you have a few more days to do so. The last day to sign up at $105 per swimmer (max of $315 per family) is May 31. You can register at http://pebblecreekswimteam.com/registration. If you have any questions about the team, feel free to send a message to email@example.com. If you have younger swimmers, where you are not quite sure if the swim team is right for them, the is a mini-mite tryout on Tuesday, May 30 at 7:15 pm. At this tryout, Coach Morgan will evaluate the swimmer to see if they can be a swim team members that competes in meets, can be a swim team member that develops there swim techniques (possibly swim in a meet later in the season depending on progress), or if they are not quite ready to be a swim team member. For more information about the mini-mite program, you can check out http://pebblecreekswimteam.com/registration.
While this season’s registration is winding down, this season’s practices are ramping up. Practice was scheduled to start on May 24, but was delayed until May 26 due to weather. It was great to see this year’s swimmers in the water, kicking off this season. The practice schedule until school lets out for the summer is below.
Monday through Friday
13 & over: 4:30-5:15 pm
11-12: 5:15-6:00 pm
9-10: 6:00-6:45 pm
7-8: 6:45-7:30 pm
6 and under: 6:45-7:15 pm
After school lets out (starting the week of June 19), there will be morning and evening practice sessions. During morning practices, the swim team will have access to the entire pool, which provides the swimmers more room (and time) to work on their strokes. The evening practices are limited to 3 lanes as the pool will be open to the community, so there is limited space for practice. The morning sessions are:
Monday through Friday (Coach Morgan will let swimmers know if there is no practice the morning after a swim meet)
Mini Mites + 8&u 7:30 to 8:15 am
9 to 12 – 8 to 9 am
13 & u – 8:45 to 9:45 am
The evening practice sessions are:
8 & u – 6:15 to 7 pm
9 & u – 7 to 8 pm
All ages – 6 to 7 pm
There is only 1 practice session on Thursday as Thursday at 7 pm will be the ribbons ceremony, where swimmers are presented their ribbons from that week’s meet.
When you register your swimmer, you should share where you would like to help out with swim meets. In order to have a successful swim meet, several volunteers are needed. Christy Evanko, our Team Manager, does an outstanding job trying to accommodate people’s requests, while ensuring a fair division of the volunteer time. For one volunteer spot, the meet take down, the board talked about not assigning specific people, but having all families help with the take down, having a third of families help at each meet. The idea is having multiple families help, the take down should not take long. Take down involves taking down and storing equipment (speakers, wiring, etc), resetting tables / chairs, etc. What is your thoughts about this idea? Would you help out when it is your family’s turn to assist?
Regarding team events, it was great to see the turnout at the Open House. Hopefully, everyone who attended enjoyed the event. If you have any ideas on how we could improve the event, please send those to firstname.lastname@example.org.
Jason Spencer did a great job organizing and running the annual corn hole tournament. In addition, a big thank you to Brian Cooper, who did concessions for the event and to Christy Evanko who helped out with the raffle and handling the cash. There were 8 teams that participated and the event raised over a $100 for the swim team.
On June 2, a team pre-season party will be held. Shad Gilley and Ryan Hunt are doing the planning for the event as I write. The party will occur after practices that Friday evening.
On June 6, Riverbound will host another spirit day for the swim team. A portion of their sales that day will go to the swim team. If you want to take a break from preparing a meal on June 6 or want to go out for a meal that day, we ask that you consider going to Riverbound.
On June 11, we will be holding a pre-season swim meet. Last year, this meet was an intrasquad meet. This year, swimmers from Honey Meadows will be participating. This pre-season meet provides an opportunity for the swimmers to experience how a meet is run. It is not a complete meet, but swimmers will have an opportunity to see how to go through the clerk, swim against other swimmers like in a meet. The practice meet will start at 6 pm.
For a complete list of the events planned for this season, please see the list below. Other events are still being considered, so there may be changes to the calendar. If so, we will let you know about those changes.
Apr 3 to May 31 – Swimmer Online Registration Period
Jun 2 – Meet The Board / Coaches Meeting & PreSeason Party
Jun 6 – Spirit Day @ Riverbound
Jun 11 – Blue / Orange Meet
Jun 16 – Meet 1 (Home vs Old Church)
Jun 21 – Meet 2 (@ Rockville)
Jun 24 – Flying Squirrels Swim Team Night (discount tickets available, call 804-502-4804)
Jun 28 – Meet 3 (Home vs. Raintree)
Jul 5 – Meet 4 (@ Tuckahoe Village Dolphin Club)
Jul 7 – Midnight Madness
Jul 12 – Meet 5 (Home vs Atlee)
Jul 18 – Meet 6 (@ Fox Hall)
Jul 21 – End Season Party / Recognitions
Jul 28 – Champs Breakfast
Jul 29 to Jul 30 – Champs @ SwimRVA
Regarding our first meet, let’s wish for good weather. As the meet occurs on a Friday, we have limited options for any make up that may be required if weather disrupts the meet. GRAL does not allow make-ups on Monday as it impacts preparations for the Wednesday meets, and we can only get the pool before 9:30 am on Saturday and before 10:30 am on Sunday. I wanted to give you a heads up that if any portion of the Friday meet needs to be rescheduled, that we will most likely have to be creative in scheduling given the limited times available. In addition to our available pool times, we have been in contact with Old Church to see what options they have.
A few events being considered that are not currently scheduled are:
This year our Concession Manager, Brian Cooper, has planned themed concession nights for our home meets. The themes are below:
June 16 – Southern BBQ – shredded pork, vinegar slaw, BBQ chicken sandwich, burger and hotdogs
June 28 – All American – watermelon fresh and grilled, pasta salad, creamy slaw, hotdog, burgers, baked beans
July 12 – Caribbean night – grilled pineapple, jerk chicken breast, tropical rice, pineapple chicken skewers, burgers and hotdogs
We are hoping to draw people outside the swim meet attendees to these chef prepared, themed nights. Feel free to invite others in the community to come grab dinner and have some fun at these themed nights. In addition, our neighbors can come get a Kona Ice, who will be at each of our home meets again this season.
For our senior swimmers, GRAL sponsors a scholarship each year. The scholarship application can be found at www.gralva.com/general-information/scholarship. Applications are due June 30.
Well, that is all for this update. I appreciate you taking time read these updates and always open to feedback on how to make it better for you, so please do not hesitate to send me your suggestions at email@example.com. I am looking forward to the upcoming season which will be fun, friendly, athletic and competitive, where we get a chance to socialize as a community.
Hopefully, everyone had a wonderful Memorial Day!
PCST Board President